From Tenancy to Transition: A Timeline for Office Reinstatement Projects
- adele.tct
- Jul 2
- 3 min read
Reinstating your office at the end of your lease isn’t something to leave until the last week — unless you enjoy stress, overtime, and potential penalties.
At How 2 Design 4U, we always tell clients: the key to a smooth handover is starting early. This guide walks you through a typical reinstatement timeline so you can stay ahead, avoid costly surprises, and hand over your office with confidence.
⏰ 2–3 Months Before Lease End: Start Planning
✔ Review your lease agreement — look closely at the reinstatement clause.
✔ Request a copy of the original floor plan or photos (if you don't have them).
✔ Check with your landlord or building management on specific reinstatement expectations.
✔ Begin sourcing reinstatement contractors for site assessments and quotations.
💡 Tip: Don’t assume every office handover is the same. Some landlords require full restoration to bare units, including M&E, aircon, and fire safety elements.
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🧾 6–8 Weeks Before: Confirm Scope & Book Contractor
✔ Finalise your reinstatement scope and get a quotation in writing.
✔ Confirm your contractor’s ability to handle all required work (carpentry, hacking, electrical, painting, etc.)
✔ Secure work dates, especially if there are peak-season bookings or limited access slots.
✔ Apply for permits if needed (some buildings require up to 2 weeks for approval).
🚚 Need to coordinate with your office move? Now's the time to align both timelines!🛠 3–4 Weeks Before: Prepare Site for Works
✔ Clear out furniture, equipment, and loose items from the premises.
✔ Arrange for disposal of bulky waste or document shredding.
✔ Confirm access schedule with building management — lifts, working hours, noise restrictions.
✔ Start any dismantling works that can be done in phases (e.g., partitions, signage, false ceilings).
🧹 The cleaner your space is before works begin, the smoother the reinstatement process will go.🧰 1–2 Weeks Before: Reinstatement Work Begins
✔ Hacking, removal of fittings, electrical terminations
✔ Restoration of original fixtures (lights, ceiling tiles, flooring)
✔ Repainting, patching, and final touch-ups
✔ Deep cleaning of the unit before inspection
📷 Document everything — before, during, and after the works — for your own protection.📦 Final Days: Handover & Inspection
✔ Conduct a final inspection walkthrough with your contractor
✔ Schedule a handover inspection with your landlord or building manager
✔ Ensure all touch-ups are completed
✔ Return keys, access cards, and confirm final handover documents
✅ A professional contractor should be there with you during handover to resolve any last-minute issues on the spot.🧠 Final Thoughts: Don’t Leave It to the Last Minute
Reinstatement isn’t just technical — it’s time-sensitive, permit-sensitive, and often subject to strict landlord requirements.
By starting 2–3 months ahead and partnering with a reliable team like How 2 Design 4U, you can ensure:
Smooth coordination with your relocation
Proper documentation and building compliance
Full refund of your security deposit
📞 Need Help Managing Your Office Reinstatement?
We’re experienced in handling commercial reinstatement projects of all sizes, and we know what landlords and property managers expect.
Contact How 2 Design 4U for a free site visit and no-obligation quote today.
✅ End of lease? We’ll help you end it right.
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