End of Lease? 7 Signs It’s Time to Start Planning Your Reinstatement

You’ve spent years growing your business in this office—but now your lease is ending. And while moving out might seem simple, reinstating your space to its original condition is anything but.

At How 2 Design 4U, we’ve seen what happens when reinstatement is left too late: missed handover deadlines, deposit loss, and unnecessary stress. So how do you know it’s time to start planning?

Here are 7 signs your reinstatement journey should begin now.

1️⃣ Your Lease Ends in 2–3 Months

This is the sweet spot.

Landlords often expect full reinstatement before the official handover. You’ll need time for:

• Quoting and contractor selection

• Getting permits from building management

• Coordinating reinstatement with your office move-out

⏳ Start early and avoid costly rush jobs.

2️⃣ You Can’t Remember What the Original Office Looked Like

If it’s been years since you moved in, chances are you’ve made major changes:

• Partitions, glass panels, built-in fixtures

• Electrical rewiring or aircon upgrades

• Custom lighting, flooring, or signage

You’ll need to refer to the original layout plan (often required by landlords) to properly reinstate.

3️⃣ You Still Have Built-in Carpentry or Fixtures

Any fitted elements like:

• Cabinetry

• Feature walls

• False ceilings...will likely need to be removed and walls made good. These works aren’t as simple as they seem and often require hacking, patching, and repainting.

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4️⃣ Your Office Move Is Already Being Planned

If you're already coordinating your next location, make sure your reinstatement doesn't disrupt it.

Align your reinstatement with:

• Moving schedules

• IT disconnections

• Furniture removal

🚚 Pro tip: Plan a buffer between moving out and handover day.

5️⃣ You Haven’t Spoken to the Landlord Yet

Some landlords are flexible, others… not so much.

Don’t assume all reinstatement is the same.

✅ Ask what needs to be removed, restored, or left behind.

✅ Clarify if fire safety or M&E elements must be reinstated.

✅ Request inspection timelines in advance.

6️⃣ You’re Not Sure Who Can Handle the Work

Reinstatement requires more than just removing furniture. It might involve:

• Electrical terminations

• Ceiling/floor restoration

• Wall patching and painting

• Deep cleaning and debris disposal

A professional reinstatement team (like ours!) handles everything in-house, saving you the stress of juggling multiple vendors.

7️⃣ You Want Your Deposit Back (Fully)

This is the big one.Landlords inspect everything—down to scuffed walls and cable ends. Incomplete or sloppy work may:

• Delay handover

• Incur repair fees

• Result in partial or full forfeiture of your deposit

  
  

💡 Early planning = clean handover = full deposit return.

✅ Don’t Wait Until It’s Too Late

If any of the signs above sound familiar, it’s time to act.

📞 Reach out to How 2 Design 4U for a free site visit and reinstatement consultation.

We handle everything—so you can focus on what’s next.

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