Checklist: What to Prepare for a Smooth Office Reinstatement Handover
- adele.tct
- Jun 11
- 3 min read
Moving out of your office space? Whether you're relocating or closing down, reinstating the office is a crucial step before lease termination. It’s not just about tearing things down — it’s about restoring the unit to its original condition, exactly how it was handed over to you.
At How 2 Design 4U, we’ve helped many clients avoid unnecessary penalties by preparing early and reinstating right. Here's your essential checklist to ensure a smooth and stress-free handover.
📄 1. Review Your Tenancy Agreement
✔ Check the reinstatement clause
✔ Take note of any special handover conditions
✔ Confirm original condition and layout expectations
✔ Clarify whether M&E (Mechanical & Electrical) services need to be restored
💡 Tip: Some landlords require submission of reinstatement plans in advance — get clarity early!📸 2. Retrieve the Original Unit Photos or Drawings
✔ Find photos taken during the initial takeover
✔ Retrieve floor plans or condition reports (if any)
✔ Compare your current layout with the original condition
If you don’t have photos, ask your landlord or management office. It helps avoid disputes!
📅 3. Plan the Timeline Backwards
✔ Count back from your official handover date
✔ Allow 1–2 weeks for reinstatement works
✔ Add buffer time for permit approvals and inspections
Rush jobs may cost more — early planning = smoother process.🛠 4. List All Items to Remove or Restore
✔ Partitions, false ceilings, raised flooring
✔ Built-in cabinets and custom carpentry
✔ Electrical points, lighting fixtures, CCTV
✔ Glass panels, blinds, decals or frosted film
✔ Paint or wall coverings
✔ Aircon systems or ducting (if not original)
💬 If unsure, we can help you identify what's required during a site assessment.
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📦 5. Prepare for Disposal & Hacking Works
✔ Book a disposal bin or truck (especially for bulky items)
✔ Inform the building management of noisy or hacking works
✔ Apply for lift padding or work permits
We handle this for you at How 2 Design 4U — no worries!🧹 6. Clean Up & Patch Up
✔ Clean the space thoroughly after work is done
✔ Patch any holes, repaint walls as required
✔ Replace damaged ceiling tiles or light tubes
✔ Ensure switches, power points, and data points are safe
📞 7. Coordinate with Building Management
✔ Book reinstatement dates in advance
✔ Apply for access permits, working hours, and lift usage
✔ Arrange inspection dates with landlord or managing agent
🔧 8. Engage a Trusted Reinstatement Contractor
✔ Choose someone experienced with commercial reinstatement
✔ Make sure they’re familiar with Singapore building rules
✔ Check if they can handle everything in-house (electrical, carpentry, painting, etc.)
At How 2 Design 4U, we take care of it all — from hacking to handing over.Need Help With Your Office Reinstatement?
Avoid last-minute stress, fines, or delays. Let How 2 Design 4U handle your reinstatement professionally and hassle-free.
📞 Contact us for a free site inspection & quotation today.
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